Organizational System

A Organizational System is a system that coordinates organizational elements to achieve organizational objectives.

• Context:
  • It can (typically) establish Organizational Structure through organizational arrangements.
  • It can (typically) enforce Organizational Control through system mechanisms.
  • It can (typically) maintain Organizational Function through organizational coordination.
  • It can (typically) support Organizational Goal through resource allocation.
  • It can (typically) enable Organizational Change through adaptation mechanisms.
  • It can (typically) integrate Organizational Structure with organizational hierarchy and reporting relationships.
  • It can (typically) manage Organizational Resource through resource allocation mechanisms and control systems.
  • It can (typically) coordinate Organizational Function through workflow processes and communication channels.
  • It can (typically) enforce Organizational Rule through formalization and standardization.
  • It can (typically) support Organizational Decision Making through management systems and information systems.
  • ...
  • It can (often) integrate Organizational Process with workflow management.
  • It can (often) provide Organizational Policy through governance frameworks.
  • It can (often) facilitate Organizational Learning through knowledge systems.
  • It can (often) coordinate Organizational Communication through interaction channels.
  • It can (often) implement Organizational Control through supervisory relationships and accountability mechanisms.
  • It can (often) facilitate Cross Department Communication through collaboration systems and integration mechanisms.
  • It can (often) enable Organizational Skill Development through specialization and training programs.
  • It can (often) maintain Organizational Documentation through process documentation and system documentation.
  • ...
  • It can range from being a Simple Organizational System to being a Complex Organizational System, depending on its organizational complexity.
  • It can range from being a Centralized Organizational System to being a Decentralized Organizational System, depending on its decision making authority.
  • It can range from being a Traditional Organizational System to being an Agile Organizational System, depending on its organizational flexibility.
  • It can range from being a Departmental Organizational System to being an Enterprise Organizational System, depending on its organizational scope.
  • It can range from being a Manual Organizational System to being an Automated Organizational System, depending on its automation level.
  • It can range from being a Structured Organizational System to being an Adaptive Organizational System, depending on its formalization level.
  • ...
  • It can integrate with Enterprise Resource Planning System for business function integration.
  • It can integrate with Management Information System for decision support.
  • It can integrate with Business Collaboration System for cross-functional coordination.
  • It can integrate with Organizational Information Systems for data management.
  • It can connect to Organizational Management Systems for operational control.
  • It can support Organizational Decision Systems for strategic planning.
  • ...
• Examples:
  • Structural Organizational Systems, such as:
    • Functional System for functional specialization.
    • Divisional System for product line management.
    • Matrix System for dual reporting relationships.
    • Network System for distributed coordination.
  • Management Organizational Systems, such as:
    • Hierarchical System for traditional organizations.
    • Bureaucratic System for formal organizations.
    • Flat Organization System for modern organizations.
    • Distributed Management System for network organizations.
  • Process Organizational Systems, such as:
    • Enterprise System for organizational coordination.
    • Resource System for resource optimization.
    • Workflow System for process execution.
    • Operations System for business management.
  • ...
• Counter-Examples:
  • Individual Process, which lacks organizational integration and systematic coordination.
  • Informal Organization Practice, which lacks formal structure and standardized procedures.
  • Ad Hoc System, which lacks planned organization and systematic control.
  • Technical Tool, which lacks organizational context.
• See: Management System, Information System, Organizational Structure, Resource Management System, Business Process System, Organizational Process, Organizational Management System, Organizational Legal Policy Boundary, Organizational Framework.

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References

2024-12-20

• Perplexity.ai
  • Question: Can you explain what an Organizational System is, including its key functions, types, and components? Please describe how it coordinates different elements within an Organization to achieve objectives, covering aspects like structure, control mechanisms, and resource allocation. Also include information about how it ranges from simple to complex systems and its integration with various management and information systems. Additionally, mention some examples of organizational systems and what distinguishes them from non-organizational elements like individual processes or informal practices.
  • Answer: An Organizational System is a structured framework that defines how an company operates, manages resources, and achieves its objectives. It encompasses the entire DNA of organizational functioning, including decision-making processes, roles, responsibilities, and communication channels.
    • Core Components:
      • Structure and Hierarchy:
        • Work specialization determines how responsibilities are divided among employees.
        • Chain of command establishes clear reporting relationships and accountability.
        • Departmentalization groups employees based on functions or divisions.
      • Management Elements:
        • Centralization vs. decentralization of decision-making authority.
        • Formalization of rules and procedures.
        • Span of control determining supervisory relationships.
    • Types of Organizational Systems:
      • Functional Structure:
        • Traditional Organizational System divided into specialized departments.
        • Features clear hierarchical reporting lines.
        • Enables specialized skill development.
        • Supports efficient departmental operations.
      • Divisional Structure:
        • Organizations split into semi-autonomous divisions based on:
        • Product lines.
        • Geographic regions.
        • Customer segments.
      • Matrix Structure:
        • Combines aspects of both functional and divisional structures.
        • Creates dual reporting relationships.
        • Enhances flexibility.
    • Integration Components:
      • Information Systems Integration:
        • ERP systems integrate business functions.
        • MIS facilitate decision-making.
        • Business collaboration systems enable communication across departments.
    • System Integration:
      • Technology and tools documentation.
      • Workflow processes.
      • Communication channels.
      • Resource allocation mechanisms.
  • Citations:

[1] https://ideascale.com/blog/what-is-organizational-structure/
[2] https://www.altexsoft.com/blog/system-integration/
[3] https://venngage.com/blog/what-is-organizational-structure/
[4] https://www.kyoceradocumentsolutions.com/asia/en/about-us/blog/6-common-types-of-information-systems-for-business.html
[5] https://whatfix.com/blog/organizational-structure/
[6] https://esacademy-usa.com/lessons/10-management-information-systems/
[7] https://www.orgvue.com/resources/articles/an-organisation-is-a-system/
[8] http://www.edglabs.com/organizations-as-systems.html
[9] https://www.sweetprocess.com/organizational-systems/
[10] https://www.indeed.com/career-advice/career-development/organizational-structure-definition-and-types

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