California Generative Artificial Intelligence (GenAI) Reporting and Factsheet (STD 1000) Form
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A California Generative Artificial Intelligence (GenAI) Reporting and Factsheet (STD 1000) Form is a technology-specific risk assessment disclosure form issued by the State of California Department of General Services (DGS) (to promote transparency and assess potential risks in the procurement of goods and services involving Generative AI technologies).
- Context:
- It can be required in state procurement processes involving any proposed use of Generative AI technologies in bids or offers.
- It can facilitate transparency by collecting detailed information about GenAI technology, including model type, application, and intended use cases.
- It can serve as a risk assessment tool by enabling the Department of General Services and state CIOs to evaluate potential risks associated with the GenAI's impact, especially in sensitive areas like access to housing, employment, credit, and healthcare.
- It can help enforce state policy by requiring updates whenever contractors introduce new or previously unreported GenAI technologies in their contracted work.
- It can align with Executive Order N-12-23, which mandates safe and accountable GenAI usage in state projects to protect against potential biases and harm.
- It can be used in scenarios such as:
- A state contractor submitting one while proposing a chatbot service that utilizes a Generative AI model to assist with customer service.
- A software vendor using one to disclose a GenAI-powered product intended to analyze and categorize large volumes of legal documents for a state agency.
- ...
- Example(s):
- Counter-Example(s):
- A procurement form for non-AI-based services, such as a traditional accounting service contract.
- A standard vendor disclosure form that does not include specific fields related to Generative AI risk or assessment.
- See: State of California Department of General Services (DGS), Executive Order N-12-23, Generative AI Compliance Requirements.
References
2023
- (DGS, 2023) ⇒ Department of General Services. (2023). "STD 1000 Generative Artificial Intelligence Disclosure & Factsheet." [1]
- QUOTE: "The STD 1000 form is intended to promote transparency in the use of Generative Artificial Intelligence in state procurements, requiring disclosure of GenAI applications and their potential risks."
- NOTE: It is a disclosure form required in contracts that involve Generative AI technology and seeks to mitigate associated risks by mandating pre- and post-contract disclosures on GenAI usage.