GL Chart String
A GL Chart String is an alphanumeric identifier on a financial transaction to one or more CoA accounts.
- AKA: Chart String, CoA Account String.
- Context:
- It can (typically) be composed of Chart String Segments.
- Example(s):
.
- See: CoA Record, GL Line.
References
2015
- http://www.dartmouth.edu/~control/chartacct/
- QUOTE: The Chart of Accounts (COA) is the complete set of values used by the College to record financial transactions in the general ledger. A chart string consists of six segments with a total of 25 digits. This structure assists in the consistent posting and reporting of financial transactions. The COA records financial transactions; identifies resources that are available for College use; provides financial data for analysis and monitoring of account balances; and allows budgeting for College programs. The diagram below depicts the six segments of the College's chart string.
Segment | Definition | # of digits
Entity | Who? What School? | 2
Org | What department? | 3
Funding | Where does the money come from? | 6
Activity | How is the money spent and received? | 6
Subactivity | (Open to department use) | 4
Natural Class | What are the expenses and revenues? | 4
| What are the assets and liabilities? | 4
- To request a new value in any of these segments, or modify an existing value in any segment, you will need to fill out the appropriate segment form.
- To obtain a current list of each segment value, click here.
2014
- http://www.info.teradata.com/htmlpubs/db_ttu_14_10/index.html#page/Database_Management/B035_1093_112A/1093Chap6.028.09.html
- QUOTE: The content of an account string is limited to 30 bytes on systems where extended object naming is not enabled, which can truncate some extended account strings. Systems that use extended object naming can define account strings up to 128 characters. For more information, see “Object Name Validation”.
User account strings should follow this format: ‘$G0+account_ID&S&D&H’
- QUOTE: The content of an account string is limited to 30 bytes on systems where extended object naming is not enabled, which can truncate some extended account strings. Systems that use extended object naming can define account strings up to 128 characters. For more information, see “Object Name Validation”.
- http://financialaffairs.uab.edu/content.asp?id=403321
- QUOTE: General Ledger transactions are posted to an Accounting Key. This accounting key consists of the Account String and the Object Code. Each of its six segments capture a different element (who, what, where, when, and how) of the transaction.
In the General Ledger, transactions are posted to an "Accounting Key", consisting of six segments: Account (ACCT), Subaccount (SUB), Balancing (BAL), Organization (ORG), Future (FUT), and Object Code (OBJ). The first five segments are known as the "Account String". Therefore, an Accounting Key is comprised of an Account String plus an Object Code.
The first five segments of the accounting key are also referred to as the account string or the ASBOF (Account, Subaccount, Balancing, Organization, and Future) - that is, the first five segments without the object code. The remaining segment is the Object Code.
- QUOTE: General Ledger transactions are posted to an Accounting Key. This accounting key consists of the Account String and the Object Code. Each of its six segments capture a different element (who, what, where, when, and how) of the transaction.
2012
- http://osp.finance.harvard.edu/osp-glossary
- QUOTE: A 33-digit code that accompanies every financial transaction. The Chart of Accounts is comprised of 7 Segments (Tub, Org, Object, Fund, Activity, Subactivity, and Root)