Document Management System (DMS) Instance

A Document Management System (DMS) Instance is a database management system for document records (that supports the document management tasks).

• Context:
  • It can (typically) have DMS Features, such as:
    • DMS Version Control (version control feature) for tracking changes and updates to documents over time.
    • DMS Access Control (access control feature) to manage who can view or edit specific documents based on user roles.
    • DMS Search and Retrieval (search and retrieval feature) capabilities to quickly find documents through metadata or full-text search.
    • DMS Document Indexing (document indexing feature) to categorize and organize documents for efficient management.
    • ...
  • It can (often) be based on a Document Management (DMS) Platform, such as: Google Docs and NetDocuments DMS.
  • It can (often) support Document Workflow Automation, allowing documents to follow predefined processes such as approvals or reviews.
  • It can (often) integrate with Enterprise Content Management (ECM) Systems.
  • It can (often) include features such as storage, versioning, metadata, security, indexing, and retrieval capabilities.
  • It can (often) facilitate collaboration and improve efficiency in document handling across various sectors.
  • ...
  • It can range from being a Digital DMS System to being a Hardcopy DMS System.
  • ...
  • It can be related Digital Asset Managements, Document Imaging Systems, and Records Management Systems.
  • It can include Document Workflow System (for document workflows).
  • ...
• Example(s):
  • a Corporate DMS used by a legal firm to store contracts, legal agreements, and case files with integrated access control and versioning.
  • a Cloud-Based DMS like Microsoft SharePoint that allows teams to collaborate on documents remotely and track changes in real-time.
  • a Healthcare DMS that securely stores patient records and complies with regulations such as HIPAA for data privacy.
  • a Semantic Text Management System, for managing documents based on their semantic content.
  • a Clinical Trial Document Management System, for managing documents in clinical trials.
  • a Legal Matter Management System, such as a Contract Management System, for managing legal documents.
  • …
• Counter-Example(s):
  • an Issue Management System, for managing and tracking issues or problems.
  • a Knowledge Management System, for managing an organization's knowledge in the form of documents and other resources.
  • a Requirements Management System, for managing and tracking project requirements.
  • a Records Management System, for managing records rather than documents.
• See: Content Management System, Document Collection, Corpus Management System, Electronic Document Management, Information Retrieval.

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References

2024

• (Wikipedia, 2024) ⇒ https://en.wikipedia.org/wiki/Document_management_system Retrieved:2024-1-19.
  • A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

2015

• (Wikipedia, 2015) ⇒ http://en.wikipedia.org/wiki/document_management_system Retrieved:2015-7-8.
  • A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

2015

• (Wikipedia, 2015) ⇒ http://en.wikipedia.org/wiki/document_management_system#Components Retrieved:2015-7-8.
  • Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. Here is a description of these components:

2011

• http://en.wikipedia.org/wiki/Document_management
  • A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. It is usually also capable of keeping track of the different versions created by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

2004

• (CompuTerm 2004 - HomePage, 2004) ⇒ http://www-test.biomath.jussieu.fr/~pz/computerm2004.html
  • QUOTE: Computational Terminology becomes an increasingly important aspect in areas such as text mining, information retrieval, information extraction, summarisation, document management systems, question-answering systems, ontology building, etc.

2004

• (Witte, 2004) ⇒ René Witte. (2004). “An Integration Architecture for User-Centric Document Creation, Retrieval, and Analysis.” In: Proceedings of the VLDB Workshop on Information Integration on the Web (IIWeb 2004).
  • QUOTE: A number of different research areas already deal with knowledge management during the distinct stages of its life-cycle: content creation (document management systems), storage and retrieval (digital libraries, information retrieval systems), and analysis (information extraction systems, text mining)

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