Document-Centric Workflow Process
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A Document-Centric Workflow Process is a content lifecycle management process that organizes, tracks, and manages the lifecycle of documents (to support document creation, storage, retrieval, and archival).
- AKA: Document Lifecycle Management, Document-based Workflow Process.
- Context:
- Task Input: Documents, Document Metadata, Process Rules
- Task Output: Processed Documents, Document Status, Process Reports
- Task Performance Measure: Document Process Metrics such as processing time, document quality, and workflow efficiency
- ...
- It can (typically) manage Document Storage through repository systems.
- It can (typically) control Document Workflow through lifecycle management.
- It can (typically) enable Document Creation through authoring systems.
- It can (typically) handle Document Processing through transformation systems.
- It can (typically) support Document Review through approval systems.
- It can (often) automate Document Routing through workflow engines.
- It can (often) maintain Version Control through versioning systems.
- It can (often) ensure Document Security through access control system]].
- It can (often) support Document Compliance through regulatory systems.
- It can (often) enable Document Collaboration through sharing systems.
- ...
- It can range from being a Simple Document Workflow to being a Complex Document Workflow, depending on its process complexity.
- It can range from being a Manual Document Process to being an Automated Document Process, depending on its automation level.
- It can range from being a Physical Document Workflow to being an Electronic Document Workflow, depending on its document format.
- It can range from being a Single-department Workflow to being an Enterprise-wide Workflow, depending on its organizational scope.
- It can range from being a Basic Document Process to being an Advanced Document Process, depending on its processing capability.
- ...
- It can integrate with Document Management Systems for content organization.
- It can connect to Cloud Storage Platforms for document storage.
- It can link to E-Signature Services for document signing.
- It can interface with Compliance Systems for regulatory adherence.
- It can support Analytics Platforms for process monitoring.
- ...
- Examples:
- Document Creation Workflows, such as:
- Document Review Workflows, such as:
- Document Approval Workflows, such as:
- Document Storage Workflows, such as:
- Document Retrieval Workflows, such as:
- Domain-Specific Document-Centric Workflows, such as:
- ...
- Counter-Examples:
- Content Management Workflows, which focus on digital media management.
- Knowledge Management Workflows, which organize knowledge assets.
- Data Processing Workflows, which handle data transformations.
- Project Management Workflows, which coordinate project tasks.
- See: Document Management System, Workflow Automation, Content Management, Records Management, Enterprise Content Management.
References
2023
- (Wikipedia, 2023) ⇒ https://en.wikipedia.org/wiki/Document_management_system Retrieved:2023-7-23.
- A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
2020
- https://www.document-logistix.com/workflow-management/digital-workflows/document-workflow.html
- QUOTE: ... Document workflow management is a system used to capture, generate, track, edit, approve, store, retrieve, retain and destroy documents associated with business processes. Digital document workflow helps organisations to reduce often large amounts of paperwork that slow down day-to-day operations. Purchase orders, invoices, holiday requests, proof of delivery, despatch, payroll, vehicle documents, supply chain information, claim forms, insurances, and more. The majority of businesses are document-heavy and how documents are managed affects running costs, staff productivity, profitability and customer satisfaction. Documents get passed from one department to the next, requiring approval or changes at each stop ...
2011
- (Leukel et al., 2011) ⇒ Joerg Leukel, Michael Schuele, Andreas Scheuermann, Dominic Ressel and Wiltrud Kessler. (2011). “Cooperative Semantic Document Management ". Lecture Notes in Business Information Processing, 2011, Volume 87, Part 8. [doi>10.1007/978-3-642-21863-7_22]
- QUOTE: Document management concerns the storage, retrieval, and presentation of documents being created from multiple sources and delivered to different users. Semantic approaches for [Document Management Task|document management]] are based on enriching metadata and deriving semantic document models.
2007
- (Saracoglu et al., 2007) ⇒ Rıdvan Saraçoğlu, Kemal Tütüncüa, Novruz Allahverdia. (2007). “A Fuzzy Clustering Approach for Finding Similar Documents Using a Novel Similarity Meansure.” In: Expert Systems with Applications: An International Journal, (33)3. doi:10.1016/j.eswa.2006.06.002
- QUOTE: Searching for similar documents has a crucial role in document management.