Administrative Assistant

An Administrative Assistant is an organizational assistant who provides administrative support to organizational members within an organization.

• AKA: Office Assistant, Secretary, Administrative Professional, Admin.
• Context:
  • It can typically manage administrative schedule through administrative calendar system.
  • It can typically organize administrative document through administrative filing system.
  • It can typically coordinate administrative communication through administrative communication channel.
  • It can typically process administrative correspondence through administrative correspondence system.
  • It can typically prepare administrative material through administrative content creation.
  • ...
  • It can often maintain administrative record through administrative record management.
  • It can often arrange administrative meeting through administrative scheduling tool.
  • It can often support administrative project through administrative project coordination.
  • It can often handle administrative inquiry through administrative information provision.
  • It can often screen administrative visitor through administrative reception process.
  • ...
  • It can range from being a Human Administrative Assistant to being an Automated Administrative Assistant, depending on its administrative assistant implementation.
  • It can range from being a Junior Administrative Assistant to being a Senior Administrative Assistant, depending on its administrative assistant experience level.
  • It can range from being a General Administrative Assistant to being a Specialized Administrative Assistant, depending on its administrative assistant domain.
  • It can range from being a Part-time Administrative Assistant to being a Full-time Administrative Assistant, depending on its administrative assistant work schedule.
  • It can range from being a Entry-level Administrative Assistant to being an Executive Administrative Assistant, depending on its administrative assistant responsibility scope.
  • It can range from being a Traditional Administrative Assistant to being a Virtual Administrative Assistant, depending on its administrative assistant work arrangement.
  • ...
  • It can have administrative assistant skill for administrative task execution.
  • It can have administrative assistant knowledge for organizational procedure.
  • It can have administrative assistant tool for administrative efficiency.
  • ...
  • It can be administrative assistant available during organizational business hours.
  • It can be administrative assistant collaborative with organizational team.
  • It can be administrative assistant confidential with organizational sensitive information.
  • ...
• Examples:
  • Administrative Assistant Types, such as:
    • Human Administrative Assistants, such as:
      • On-site Human Administrative Assistant for physical administrative support.
      • Remote Human Administrative Assistant for distance administrative coordination.
    • Automated Administrative Assistants, such as:
      • AI Administrative Assistant for intelligent administrative automation.
      • Software Administrative Assistant for programmed administrative function.
      • Virtual Administrative Assistant Bot for digital administrative support.
    • Industry-Specific Administrative Assistants, such as:
      • Medical Administrative Assistant for medical administrative support.
      • Legal Administrative Assistant for legal administrative function.
      • Educational Administrative Assistant for educational administrative operation.
      • Financial Administrative Assistant for financial administrative management.
    • Organizational Level Administrative Assistants, such as:
      • Executive Administrative Assistant for executive administrative coordination.
      • Departmental Administrative Assistant for departmental administrative operation.
      • Team Administrative Assistant for team administrative support.
      • Project Administrative Assistant for project administrative coordination.
    • Specialized Administrative Assistants, such as:
      • HR Administrative Assistant for human resources administrative function.
      • Finance Administrative Assistant for financial administrative operation.
      • Marketing Administrative Assistant for marketing administrative support.
      • Operations Administrative Assistant for operational administrative management.
    • Work Arrangement Administrative Assistants, such as:
      • Virtual Administrative Assistant for remote administrative support.
      • Temporary Administrative Assistant for temporary administrative coverage.
      • Shared Administrative Assistant for multi-supervisor administrative support.
      • Traveling Administrative Assistant for mobile administrative coordination.
  • ...
• Counter-Examples:
  • Teaching Assistant, which supports educational instruction rather than administrative function.
  • Research Assistant, which aids in research activity rather than administrative task.
  • Personal Assistant, which serves an individual's personal need rather than organizational requirement.
  • Customer Service Representative, which primarily interfaces with external customer rather than internal organizational member.
  • Technical Support Assistant, which focuses on technology troubleshooting rather than administrative coordination.
• See: Organizational Role, Company, Job (Role), Administration of Business, Business, Office Management, Clerical Work, Executive Assistant, Microsoft Clippy.

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References

2015

• (Wikipedia, 2015) ⇒ http://en.wikipedia.org/wiki/Administrative_Assistant Retrieved:2015-11-2.
  • Administrative Assistant is a broad job category that designates an individual who provides various kinds of administrative support to people and groups in business enterprises.

    Job Duties

    Administrative assistants perform clerical duties in nearly every industry. Some administrative assistants, like those in the legal industry, may be more specialized than others. Most administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

    Bookkeeping

    Administrative assistants in some offices may be charged with monitoring and recording expenditures. Duties may range from creating spreadsheets to reporting expenses to an office manager. As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel.

    Planning and Scheduling

    Planning events like board meetings and luncheons may also be the responsibility of administrative assistants. This may require researching vendor prices or inquiring about participants' availability. Other duties may include scheduling appointments and preparing presentation materials.

    Documentation

    Administrative assistants may also help office members with documentation. Aside from storing, organizing and managing files, assistants may need to type, edit and proofread documents. Some assistants may need to take dictation or record the minutes of meetings.

    Specialized Administrative Assistant Duties

    Administrative assistants in some fields may be required to have extensive professional knowledge. Accordingly, duties for these assistants may be more specialized. For example, legal administrative assistants may need to have a thorough understanding of legal terminology and procedures, while medical assistants may need to be well versed in dealing with insurance companies and reading medical reports.

    Employment Outlook and Salary Information

    Average employment growth of 12% was expected for secretaries and administrative assistants, from 2012-2022, according to the U.S. Bureau of Labor Statistics (BLS). General secretaries and administrative assistants, not serving as legal, medical or executive secretaries, earned an annual median wage in 2013 of $32,840, according to the BLS.

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