Automated Workflow

An Automated Workflow is an operational workflow that orchestrates automated task sequences (through automation systems).

• Context:
  • Input: Automated Process Definition, Automated Trigger Condition, Automated Configuration Parameters
    • Optional: Automated Custom Rules, Automated Integration Settings, Automated Notification Parameters
  • Output: Automated Execution Result, Automated Process Status, Performance Metrics, Audit Logs
  • Performance Measure: Execution Time, Success Rate, Error Rate, Resource Utilization
  • ...
  • It can (typically) execute Automated Task Sequences.
  • It can (typically) manage Automated Event Trigger through trigger condition.
  • It can (typically) maintain Automated Process State through status tracking.
  • It can (typically) ensure Automated Process Completion through execution monitoring.
  • It can (typically) be supported by an Automated Software System.
  • It can (often) validate Automated Input Parameters through validation rules.
  • It can (often) generate Automated Result Reports through reporting engine.
  • ...
  • It can range from being a Simple Automated Workflow to being a Complex Automated Workflow, depending on its process complexity.
  • It can range from being a Linear Automated Workflow to being a Branching Automated Workflow, depending on its flow pattern.
  • It can range from being a Partially-Automated Workflow to being a Fully-Automated Workflow, depending on its automation level.
  • It can range from being a Template-Based Automated Workflow to being a Custom-Built Automated Workflow, depending on its implementation approach.
  • It can range from being a Standalone Automated Workflow to being an Integrated Automated Workflow, depending on its system connectivity.
  • It can range from being a Sequential Automated Workflow to being a Parallel Automated Workflow, depending on its execution model.
  • It can range from being a Single-System Automated Workflow to being a Multi-System Automated Workflow, depending on its integration scope.
  • It can range from being a Time-Driven Automated Workflow to being an Event-Driven Automated Workflow, depending on its trigger mechanism.
  • ...
  • It can include Automated Process Monitoring through tracking dashboard.
  • It can include Automated Error Recovery through fallback mechanism.
  • ...
• Examples:
  • Automated Onboarding Workflows, such as:
    • Automated Employee Onboarding Workflow for employment onboarding.
    • Automated Resource Assignment Workflow for tool access.
  • Automated Project Management Workflows, such as:
    • Automated Task Assignment Workflow for work distribution.
    • Automated Meeting Schedule Workflow for team coordination.
  • Automated Communication Workflows, such as:
    • Automated Notification Workflows, such as automated reminder workflows.
    • Automated Message Distribution Workflows, such as automated feedback workflows.
  • Automated Integration Workflows, such as:
    • Automated Data Synchronization Workflows, such as automated database sync workflows.
    • Automated API Integration Workflows, such as automated service connection workflows.
  • Domain-Specific Automated Workflows, such as:
    • Healthcare Automated Workflows, such as automated patient onboarding workflows.
    • Legal Automated Workflows, such as automated contract review workflows.
  • Technology-Specified Automated Workflows, such as:
    • Workflow Engine-Supported Automated Workflows that use workflow engines.
    • Agent-Supported Workflows that use AI-based agents.
  • ...
• Counter-Examples:
  • Manual Workflow, which requires human execution for all tasks rather than automated processing.
  • One-Time Task, which executes single instances without repeatable automation or workflow orchestration.
  • Ad Hoc Process, which lacks structured automation and predefined workflow.
• See: Workflow Automation, Process Integration, Task Orchestration, Automation Platform, Integration System, Process Template, Automation Rule, Event Handler, Workflow Engine.

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References

2024-12

• Perplexity.ai
  • Question: What is an Automated Workflow System? What are its key components and benefits for businesses? Please explain how it streamlines operations, its main features, and provide examples of common applications across different departments. Also include information about how it compares to manual processes and its impact on efficiency, accuracy, and scalability.
  • Answer: Workflow automation is a systematic approach to digitizing and streamlining repetitive business processes by using technology to execute tasks with minimal human intervention.
    • Key Components:
      • Process Design and Task Management:
        • Process mapping and optimization to identify automation opportunities.
        • Task sequencing with predefined steps and triggers.
        • Conditional logic for automated decision-making.
        • Data integration across multiple systems.
      • Execution Framework:
        • Trigger-based initiation (time-based or condition-based events).
        • Automated task routing and sequencing.
        • Real-time notifications and alerts.
        • Data processing and updates across systems.
    • Core Benefits:
      • Operational Excellence:
        • Reduces error rates to as low as 0.03%.
        • Saves up to 50% of operational costs.
        • Enables 24/7 task execution.
        • Improves accuracy in data processing and calculations.
      • Business Impact:
        • Enhances team collaboration and communication.
        • Provides better compliance and accountability.
        • Enables seamless scalability for growing operations.
        • Frees employees to focus on strategic work.
    • Common Applications:
      • Human Resources:
        • Employee onboarding processes.
        • Performance management.
        • Payroll change approvals.
        • Background checks.
      • Finance and Operations:
        • Expense approvals.
        • Invoice generation and processing.
        • Inventory management.
        • Accounts payable workflows.
  • Citations:

[1] https://goodspeed.studio/glossary/what-is-workflow-automation-workflow-automation-explained
[2] https://blog.procedureflow.com/automation/benefits-workflow-automation
[3] https://www.jotform.com/blog/workflow-automation-examples/
[4] https://blog.invgate.com/workflow-automation-how-to-get-started
[5] https://www.atlassian.com/agile/project-management/workflow-automation
[6] https://htasia.com/manual-workflow-vs-automated-workflow

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